AI is about to appear on your org chart.
It will be recruited and trained.
Given a role description.
Performance managed.
AI isn’t replacing people.
It’s becoming part of the team.
I recently spoke to an HR Director who has already begun this work, mapping exactly what their administrative function will handle, and what AI will. The result looks surprisingly familiar.
They’ve built a role profile for AI that includes:
• Responsibilities – scheduling, drafting, task automation
• KPIs – accuracy, efficiency, compliance
• Training needs – prompts, governance, ethical frameworks
• A human supervisor – the assistant.
That last line is the one that matters.
If AI is now part of the organisational structure, someone has to manage it. Someone has to prompt it well, monitor its accuracy, train it on company language, and ensure the insights it produces are sound.
That someone is you.
The best assistants I know are already acting as AI managers.
They’re building prompt libraries.
They’re training Copilot to understand their executive’s communication style.
They’re defining what should never be automated – the judgement, empathy, and nuance that only a human can bring.
So here’s the real question.
If AI were on your org chart tomorrow, would you know how to write its job description? Would you know what tasks to delegate, what to keep, and what to supervise?
This is the next level of administrative excellence. Learning not just how to use AI, but how to lead it.
Because assistants are about to shift from doing admin to managing admin, and in the future of work, the assistants who thrive will be the ones who know how to manage both people and machines.
